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Chancel Choir Board, May 17, 2011

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Summary of Chancel Choir Board Meeting                                 May 17, 2011

 

Finance Report/Fund Balances as of 5-17-11:

Chancel Choir General Fund   [Magic Show$ 1,133.76//$2,000 moved to Tour fund]    $3,475.28

Chancel Choir Tour                                                                              5,003.03

Choir Festival Fund                                                                                 526.43

Memorial Funds                        [funds paid for Christmas Cantata music]           2,879.00

 

OLD BUSINESS

·        Magic Show: 

o   Good attendance at both shows. 

o   Some concern expressed about the sawing woman act for matinee.

o   The last Saturday in April seems to work well for this event. 

 

·        Mothers’ Day Flower Delivery:

o   We earned $712 with 79 in-town deliveries & 16 out-of-town.

o   We learned it’s good to keep track of our own deliveries.

o   Grohe very happy with our services & we will be asked back.

 

·   Board Elections:  Cheryl Cummins will be our new Board Secretary! 

 

·   “L’Avventura Italiana: An Evening of Fine Italian Food & Song”

Tickets are now on sale.  Volunteer sign-up sheets – please sign up – we need all the help we can get.   We’ll need:

·        Decorations – we need volunteers (see Bill)

·        Table set-up & decorations on Friday – as many hands as possible.

·        Kitchen Staff – Sat. 10am-1pm, need 3-4 people

o   Showtime (4:30-end), need 3-4

o   Dishwashers (6-end)

o   Servers

·        Clean-up – as many hands as possible.

 ·   Santa Rosa Wednesday Night Market: Aug 24th We’ll need 5-7 volunteers. 

·    Summer Singers’ Workshop:  September 10th (TBConfirmed)

 

NEW BUSINESS

·   Bastille Day with Michael Van Why – July 15th concert/fundraiser @SP. 

 

TOUR for JUNE 2012

·        Board discussed 4 tour agencies.

·        Met again on Saturday, May 21 to narrow it down to 2: Global Ed & Witte

·        We are trying to set up a meeting with choir Sunday June 5th

Next Choir Board Meeting:  Tuesday, June 7th 7pm in Susanna Wesley House.